Tallinn University of Technology

Processing and Protection of Personal Data

In carrying out its activities TalTech University (registry code 74000323; address Ehitajate tee 5, 19086 Tallinn) comes across the data of natural persons.

Any data concerning an identified or identifiable natural person are personal data.

In the course of its activities TalTech performs various operations with personal data, i.e. processes personal data.

Personal data can be disclosed, communicated, collected, used, organised, stored, altered, recorded, closed, deleted, destroyed. The following may be carried out with regard to personal data: grant or restrict access; make enquiries; retrieve data.

Upon processing of personal data, TalTech pays particular attention to the following principles:

  • personal data shall be collected only in an honest and legal manner;
  • the personal data processed shall be up-to-date and complete;
  • security measures shall be applied in order to protect personal data;
  • personal data shall be collected only for the achievement of determined and lawful objectives;
  • personal data shall be collected only to the extent necessary for the achievement of determined objectives;
  • the data subject shall be granted access to the data concerning him or her and the data subject has the right to correct the data, if necessary.
  • TalTech takes organisational, physical and technical information security measures in order to protect personal data from disclosure, unauthorised processing and destruction.

Automated individual decision-making, incl. profiling, is carried out with the consent of the relevant person or under an agreement.

Prior to processing personal data for a purpose other than that for which they were collected, the processor or the personal data shall provide the data subject with information on that other purpose and other necessary information.

A data subject has the right to:

  • request from the processor of personal data access to the data concerning him or her and demand the correction or deletion of the data;
  • file a complaint regarding processing of personal data to the supervisory authority.

For further information on processing and protection of personal data please contact the TalTech data protection officer Henri Schasmin henri.schasmin@taltech.ee.

The purpose and legal basis of the processing of personal data: the purpose is to conduct studies. The basis is the Republic of Estonia Education Act, the Tallinn University of Technology Act, the Statutes of Tallinn University of Technology, the Academic Policies and other legislation governing studies at Tallinn University of Technology and the descriptions of the tasks of administrative and support units.

Types of personal data: name, date of birth, personal identification code, gender, citizenship, contact details, data related to studies.

Sources of personal data: identity documents, documents relating to a person (diplomas, certificates, attestations, certified statements), information systems of Tallinn University of Technology, national databases and registers.

Period for which the personal data shall be stored: according to legislation from creating/receipt until destroying/forever.

Obligation to provide personal data: the provision of personal data is a legal obligation. The data subject is obliged to submit personal data in connection with studies.

The purpose and legal basis of the processing of personal data : the purpose is to carry out research. The basis is the Organisation of Research and Development Act, the descriptions of the tasks of administrative and support units and other legislation governing research and development at Tallinn University of Technology.

Types of personal data: name, date of birth, personal identification code, contact details, data related to research.

Sources of personal data: identity documents, documents relating to a person (CV-s, diplomas, certificates, attestations, certified statements), information systems of Tallinn University of Technology, national databases and registers.

Period for which the personal data shall be stored: according to legislation from creating/receipt until destroying/forever.

Obligation to provide personal data: the provision of personal data is a legal obligation. The data subject is obliged to submit personal data in connection with research activities.

The purpose and legal basis of the processing of personal data: the purpose is to perform administrative and management activities. The basis is the Tallinn University of Technology Act, the Statutes of Tallinn University of Technology, the descriptions of the tasks of administrative and support units and other legislation governing administration and management at Tallinn University of Technology.

Types of personal data: name, personal identification code, contact details and other data related to administration and management activities.

Sources of personal data: identity documents, documents relating to a person, information systems of Tallinn University of Technology, national databases and registers.

Period for which the personal data shall be stored: according to legislation from creating/receipt until destroying/forever.

Obligation to provide personal data: the provision of personal data is a legal obligation. The data subject is obliged to submit personal data in connection with implementation of legislation and contracts.

The purpose and legal basis of the processing of personal data: the purpose is human resources and financial management. The basis is the Employment Contracts Act, the Law of Obligations Act, the Accounting Act and other legislation governing accounting, the Tallinn University of Technology Act, the Statutes of Tallinn University of Technology, the  Work Procedure Rules, the Rules for Remuneration, the descriptions of the tasks of administrative and support units and other legislation governing human resources and financial management at Tallinn University of Technology.

Types of personal data: name, date of birth, personal identification code, contact details, bank account number and other data related to human resources and financial management.

Sources of personal data: identity documents, documents relating to a person (certificates, attestations), information systems of Tallinn University of Technology, national databases and registers.

Period for which the personal data shall be stored: according to legislation from creating/receipt until destroying/forever.

Obligation to provide personal data: the provision of personal data is a legal obligation. The data subject is obliged to submit personal data in connection with implementation of legislation and contracts.

The purpose and legal basis of the processing of personal data: the purpose is to send newsletters. The basis is the data subject's consent.

Types of personal data: first name and surname, e-mail, country, education, details of the list the person has joined.

Sources of personal data: the form to subscribe to the newsletter.

Period for which the personal data shall be stored:  from creating/receipt until destroying/forever.

The purpose and legal basis of the processing of personal data: live chat on TalTech website (Student Counselling Office, the Library, etc.). The basis is informed initiation of a chat and data entry by the data subject.

Types of personal data: first name and surname, e-mail, topic, content of a message.

Sources of personal data: data entered in the chat window fields.

Period for which the personal data shall be stored: from creating/receipt until destroying/forever.

The purpose and legal basis of the processing of personal data: the purpose is to order laboratory services. The basis is performance of the contract entered into with the data subject.

Types of personal data: first name and surname, name of the related institution/company, e-mail, phone number, description of the problem, content of the order, attached documents.

Sources of personal data: the laboratory service request form.

Period for which the personal data shall be stored:  from creating/receipt until destroying/forever.

Use of cookies on website

The document describes the use of cookies on the website of Tallinn University of Technology: https://taltech.ee/ and other websites managed by Tallinn University of Technology (https://teejuht.taltech.ee/https://virtuaaltuur.taltech.ee/, ...). The privacy policy does not apply to websites that are not managed centrally by the Marketing and Communications Office of Tallinn University of Technology. In the case of these websites, it is recommended to read the privacy policies of the respective environments.

What is a cookie?

A cookie is a small text file that is stored on your computer or other device when you visit a website. This text file contains information that is used to enhance the user experience of visitors to a particular website. Cookies are stored in the file directory of the web browser, on the hard disk of the visitor's terminal device. When a visitor re-visits the same website, his or her web browser reads the cookie and returns the information to the website that originally installed the cookie. Cookies pose no threat to the visitor's computer.

What cookies are used by Tallinn University of Technology use and for what purposes?

  • Session cookies - these are stored only temporarily for the duration of your visit to the website www.taltech.ee. Session cookies are stored until the visitor of the website keeps the web browser open after entering the website. Session cookies remind a website that a visitor has made a choice on the previous site to avoid repeated entries.
  • Permanent cookies - they are recorded for a certain period of time. If you wish, you can delete them yourself from the device. The purpose of permanent cookies is:
    browser authentication – cookies that allow the browser to be recognized and use the site more securely;
    user statistics and analysis – cookies that provide information on how and how often the website of Tallinn University of Technology is used, what user groups and which search tools are used.
  • Third-party cookies - Tallinn University of Technology uses third-party cookies on its website to target ads. Third-party ads use cookies that are stored on the terminal device in order to measure the effectiveness of ads and personalize the content of ads displayed to the website's visitors.

How can a user change and choose the use of cookies?

The cookies used by Tallinn University of Technology do not contain personal information of the visitor of the website and cannot be used to identify the visitor of the website. If the visitor of the website wishes to restrict the storage of cookies on a terminal device or to delete stored cookies, he or she can do it under the web browser settings.

Over time, Tallinn University of Technology may update and adjust cookies to improve the quality of service.

Where can I find further information?

The employees of the Information Technology Services and the Marketing and Communications Office are responsible for cookie processing by the online resources  of Tallinn University of Technology. If you have any questions or suggestions, please contact us at pr@taltech.ee