Tallinn University of Technology

Library

Doctoral Thesis

The final, language-edited and correctly formatted manuscript of the doctoral thesis, together with all publications and appendices, must be submitted to the university library no later than one month before the defence.

The requirements for doctoral theses are established in Chapter 7, Requirements for a Doctoral Thesis, of the Establishment of the Regulations for Doctoral Studies. The thesis must also comply with the doctoral thesis formatting guide.

Doctoral students in a joint degree programme should submit a request in the File Submission section. Further instructions will be provided through the TalTech Help Center.

 

Preparing Your Thesis

The doctoral thesis must be formatted in accordance with the formatting guide (PDF). The thesis may be prepared using Microsoft Word or LaTeX.

Word Template

The Word template (ISO B5 format) includes predefined layouts and styles for doctoral theses. We recommend using the template from the beginning of the thesis-writing process.

Templates:

The following files must be submitted to the publisher:

  • the doctoral thesis as a Word file (.docx);
  • appendices as separate PDF files;
  • if necessary, images, figures, and other visual materials as separate JPG, PNG, or TIFF files.

LaTex Template

If you prepare your thesis using LaTeX, you must submit one complete PDF file containing the thesis and all appendices.
LaTeX editing is not supported by TalTech Press. Authors using LaTeX are expected to prepare and manage their documents independently, as technical support for LaTeX is not available.

 

Submitting Your Files

Before submitting your files, please carefully review all documents for completeness and accuracy. Authors are responsible for ensuring that the submitted files are final and free from formatting and technical errors.
Please note that corrections and revisions requested after the thesis has been published in the TalTech Library Digital Collection may incur additional fees and delay the publication process, as the thesis may need to be republished.

Submit the electronic version of your thesis and all required files to TalTech Press via the TalTech Help Center.

Submit files

 

The Publication Process

The publication process begins with the publication of the electronic version of the doctoral thesis in the in the TalTech Library Digital Collection, unless otherwise provided in the Regulations. The thesis can be published only after the dean's order has been issued. If a printed edition is required, it may be be produced afterwards by agreement with the head of the department. See the Printing the Thesis section for further information.

Doctoral theses are processed according to their defence dates. Processing times may vary depending on the number of doctoral theses being processed at the same time.

TalTech Press will:

  • check that the thesis complies with formatting requirements,
  • assign the publication serial number, ISBN and ISSN,
  • prepare the final PDF version,
  • design the thesis covers.

For theses with restricted access, only the abstract will be published.

 

Author's Licensing Agreement

For the publication of the doctoral thesis, the doctoral candidate must complete and sign the licensing agreement.
The agreement may be signed:

  • electronically,
  • on paper by submitting two hand-signed copies to TalTech Press.

Licensing agreements with an image of a signature are not accepted.

One signed copy will be returned to the author after it has been countersigned by the Director of the Library.

Download licensing agreement template (.docx)

 

Defence Announcement and Publication

Information about the defence will be published on the university website.
After the defence, a link to the electronic version of the thesis will be added to the online catalogue ESTER.

 

Printing the Doctoral Thesis

If printed copies of the doctoral thesis are required, the institute must submit a written printing order to TalTech Press. The order must be signed by the head of the department.

Please submit your print order after the digital version of your doctoral thesis has been published. This ensures that the final PDF reflects the correct length of the thesis and the final page numbering, which are used to prepare the print order.
The order must specify:

  • the number of copies required,
  • whether the thesis is to be printed in black and white or in colour,
  • if only certain pages are to be printed in colour, please specify all pages to be printed in colour in your print order (e.g. 12, 24, 42, 75-87). 

Please note that the doctoral thesis must be submitted for printing at least two weeks before the defence. The cost of printing depends on the number of copies, the length of the thesis, and the proportion of colour printing.

Download printing order template (.docx)

 

Publishing Fees

Doctoral theses, including their electronic versions, are published in accordance with the Library's price list.
Publishing fees usually consist of:

  • a publishing service fee,
  • an additional fee for printed copies (if applicable).

Price list (see publishing services)

 

Questions and Support

For questions regarding doctoral thesis submission and publication, please see the TalTech Press contact information page.
We aim to respond to all enquiries as promptly as possible. However, response times may vary depending on workload and the volume of enquiries received.